Absence request view

In the absence request view, you can edit and approve absence requests, such as vacation requests, made by employees.

The types of absences for which absence requests can be made can be freely defined in the system. Please contact our support if you wish to add new absence request types.

You can also directly add requests for persons for whom you have rights to manage absence requests.

Calendar View

List View

Actions

Open

List of unapproved requests. The list is sorted by the start date of the request.

Approved

List of approved requests. The list is sorted by the start date of the request.

Rejected

List of rejected requests. The list is sorted by the start date of the request.

Rejected requests are displayed only when the Show rejected requests option at the top of the page is selected.

Show rejected requests

Toggles whether rejected absence requests are displayed or not.

Approving and rejecting absence requests

Requests can be approved one at a time by clicking the yellow approval box or the red rejection box in the leftmost column.

An approved request will be visible in work time tracking and will be processed in the calculations in the same way as the corresponding absence.

After approval, the approvals must be saved by clicking the Save approvals button.

Confirmation is required for rejecting a request; after confirming, the rejection will be saved without further need for saving the request.

Removing approval of an absence request

Approval can be removed by clicking the green approval box in the leftmost column.

Removing rejection of an absence request

Rejection can be removed by clicking the red rejection box in the leftmost column.

Deleting an absence request

To delete a request, select the row of the request and click the Delete button on the keyboard or the trash can icon on the right side of the row.

Editing an absence request

A request can be opened for editing by double-clicking it or clicking the pencil icon on the right side of the row. Editing requires permission to edit absence requests.

If the selected absence type has balance tracking enabled, you will always see the balance situation in the editing view, including the request being edited.

If there are unapproved requests in the past for the absence type, they will not be counted towards the balance, but the number of unapproved requests will be displayed in the request editing window.

If you also have approval rights, you can approve the request when saving by pressing the Save and approve button. If you do not have approval rights, the button will not be visible.

Adding a new absence request

Click the plus button in the bottom right corner and enter the details. You will only see individuals in the list for whom you have rights to.